Features of the chemical register

The stock register is the heart of the product: one row per container, with instant filtering on any column and a full history behind each row. A technician can group by location to see a cupboard, or by storage class to see what sits with what. Quantity changes are made inline and need a reason, so the record explains itself six months later. Every change writes an audit entry that cannot be edited.

Stock check mode is for the walk around the store. It is laid out for a phone. You pick a location, go through it shelf by shelf, and finish with a signed report and a proposed disposal list. It is designed around the end-of-year routine that schools already run, and it works the same way for a department that checks stock before a lab move.

Import and export is how your existing list gets in and how your data gets out. Column mapping is automatic with a manual override, names are fuzzy matched with a confidence shown, and you see a preview first. Import is reversible for 24 hours. Exports come as XLSX, CSV or PDF with an audit timestamp.

Hazard data and labels come from public sources, PubChem and the ECHA C&L inventory, with the source and retrieval date stored against each record. Linked rows inherit GHS pictograms, H and P statements and a storage class. From the same data you can print Code 128 barcode labels and GHS container labels, on A4 label sheets or on Brother and Dymo printers.

Alerts and COSHH records cover the things that go wrong slowly. The register watches for stock expiring within 90 days, quantities below a minimum, the wrong storage class for a location, incompatible chemicals sharing a location, stock left awaiting disposal for over 60 days and peroxide formers past their opened-date threshold. Alerts appear in the app and in a weekly email digest. A COSHH hazardous substances register is one of the standard reports.

The AI assistant helps with slow, fiddly reading work: proposing candidates from a photo of an old label, sorting out free text from an import, answering plain questions about your own stock, drafting COSHH and storage notes, and building a disposal list. Every output is labelled as a suggestion. Nothing goes into the register until a person confirms it, and anything resembling a high-risk item is sent towards a chemical store assessment.

Disposal and quotes turns register rows into a collection. Select the items, add anything that is not on the register, and the request goes to Box 4. We arrange collection through registered hazardous waste carriers and come back with one itemised price. On acceptance a pre-filled consignment note is generated for England, Wales or Scotland, and when the signed documents return the items move to disposed.

Reporting gives you the standard documents without building them by hand: the full register, stock by location or storage class, the hazardous substances register, expiring stock, disposal history, the consignment note archive and stock check history. Trusts and multi-site organisations also get roll-ups. All reports come as PDF and XLSX.

Security and compliance sets out where the service is hosted, how it is backed up and what we do not hold. Access is by role: owner, admin, technician, viewer, approver and finance. Sign-in is by email and password with optional TOTP, and single sign-on through Google Workspace or Microsoft 365 is available on the larger plans.

Starter gives a single site a working register with the database and collection requests, capped at 150 line items and two users, with no exports. The School plan removes the caps for one site and adds everything above. Trust, University, Hospital and Enterprise plans keep those features and add the things larger organisations need, such as roll-ups, multi-lab locations, approvals, HTM 07-01 streams and audit export. The pricing page has the exact split.

There is no card payment anywhere in the product. Paid plans are invoiced and paid by BACS. There are no supplier names or prices in the establishment's view, apart from what a consignment note legally has to show at the document stage. There is no route for controlled drugs, radioactive sources, explosives, compressed gas cylinders, asbestos or unknown substances to be priced automatically: those lines move to a manual enquiry, with an explanation. And there is no disposal advice that sends anything to a drain.