Chemical inventory for trusts

The trust dashboard shows every school on one screen. A central lead can see which sites have had a recent stock check, which have stock long overdue for disposal and where alerts are building up. A school that needs help tends to show up here before anyone raises a concern.

Each technician keeps working in their own school's register. Nothing about the prep room routine changes because a trust is watching, and a good technician should find their work is better seen.

Roll-up reports combine the standard reports across sites: the register, storage classes, hazardous substances, disposal history and stock check history. They come as PDF and XLSX. Boards rarely need the line-by-line detail. A roll-up is the document that shows there is a system, and it lets you go to a particular school when a question comes up.

Trusts often grow by taking on schools that kept their stores in very different ways. The onboarding of a new school doubles as an audit of what it holds. Import their list, walk the store in stock check mode and you will soon know what you have taken on. If the store holds legacy stock that nobody can identify, a chemical store assessment gives you a report to work from.

The Trust plan includes central purchasing, so that purchasing across the schools can be handled in one place by those responsible for it. Combined with roll-ups, this makes it easier to see that one school is ordering something another has plenty of, while still leaving day-to-day stock with each technician.

Waste collections are where a joined-up view can save the most effort. A disposal request starts from each school's rows and is priced as one itemised quote from Box 4. We arrange collection through registered hazardous waste carriers and handle the quote, paperwork and invoice.

A minimum order value applies, currently £750 excluding VAT. A small school may struggle to reach that alone, so its request can show the shortfall and be held until its next stock check, with a reminder. Our multi-academy trust page discusses how a collection plan can work across several schools.

Every site is its own premises for waste paperwork. A consignment note is needed for each movement, and in England the records are kept at the premises that produced or stored the waste. A central archive helps you oversee the notes. It does not remove the need for each school to have access to its own, which the register gives them. In Wales, a school producing or storing more than 500 kg of hazardous waste a year has to register its premises with Natural Resources Wales, and the consignment note guide explains how that affects the note.

Under COSHH the duty sits with the employer, and in an academy trust that is usually the trust itself. So a central view is useful evidence that the trust knows what is held. Assessments still have to reflect how each school uses its stock. Draft entries from the AI assistant are marked as drafts, and a competent person signs them off. A trust may decide that this person is the technician, a head of science or a central adviser, and the register records who signed.

You do not need to bring every school on at once. A sensible rollout picks one or two schools with willing technicians and imports their lists first. Those technicians can then help the next school, which is more credible to a colleague than any training we could offer. The plan has a minimum of three sites, so that first stage can be three schools, with others added as they are ready.

The import deals with each school's list separately, including those built from CLEAPSS E233, and with Scottish schools recording an SSERC reference by number. Lists that do not match perfectly are not a problem: unmatched names arrive as free text and create a review task.

£59 per site a month or £590 per site a year, minimum three sites, invoiced and paid by BACS with your purchase order number on the invoice. There is no card payment. See pricing.